Like most other HEIs we are moving the vast majority of our teaching online due to the Coronavirus outbreak. Here are the key activities we have undertaken.
Running training sessions for all our staff (academic and professional services)
Last week we ran the following training sessions for staff. All sessions were recorded. We have also made a series of shorter videos covering key areas.
- MS Teams: chatting with and phoning a colleague in the cloud
- Gateway (Moodle): uploading files, using forums, organising, checking student work (reports) and where to find help
- Turnitin: setting up an assessment portal
- Turnitin: marking assessments and adding grades to Quercus
- Panopto: recording and/or live streaming a lecture
- Panopto: using video assignments
- Zoom: hosting live lectures (with student response), seminars, tutorials and 1-1 sessions
- Analytics and tracking your students’ activities (Panopto and Gateway/Moodle)
- MS Teams: hosting live lectures (with student response), seminars, tutorials and 1-1 sessions
- Gateway (Moodle): Creating & marking quizzes (online tests)
Providing explicit guidance for academics on moving our courses online
We have been proving guidance on our baseline requirements for each module. These are:
- Pre-recorded lectures for each scheduled lecture – using Panopto.
- A set of PowerPoint slides as used in the lecture.
- An opportunity for further consideration of the lecture topics through an interactive session (‘seminar’). This activity could be carried out using an online forum (Moodle forum), an online discussion (Teams or Zoom) or another means.
- Clear guidance for students on weekly activities by programme.
These activities are supported by the following tools:
- Moodle – Moodle activities and H5P
- MS Office 365 – in particular Teams
- RAU Resource Lists – Talis Aspire
There have also a couple of other pieces of work to support online delivery:
- ensuring that resources (ebooks, journals etc.) can be accessed off site and that we have the right licences in place
- ensuring that we make the most of existing analytics to monitor student engagement. We are currently setting all module pages up have activity completion turned on and are adding are setting up reports to help academic check their students’ engagement with module content.
Co-ordinating our approach for assessment online
There is a small working group looking at assessment and online delivery. We have spent considerable time data gathering so we have detailed information about all the assessments across all modules, programmes, levels. The next step will be to produce an overview of what alternatives/options we should/could consider.
All information is being communicated to staff and students.
Enabling our staff to work from home
Considerable effort has been put in to enable as many staff to work from home. This has been supported by:
- Purchasing of laptops
- Setting up a VPN for all staff to use
- Training – face-to-face and video content, and guidance materials
- Ensuing our IT Service Desk activities can be managed centrally and run from anywhere
All activity has been aided by significant sharing of information among the wider Learning Technology and IT communities. We feel that we are now in a relatively good place to get through the next couple of months, providing the Internet holds up!